CB Recruitment Privacy Policy

1. Who we are and what we do

CB Recruitment Ltd (‘CBR’) is a company incorporated under the laws of England and Wales with company number 13782659. CBR provides a wide range of services related to recruitment and employment.

2. Types of information we collect

This policy covers the information you share with CBR and/or which may be acquired or produced by CBR and its affiliates and official partners during the application or recruitment process, including:

• Basic personal data such as your name or job title.
• Contact data such as your address, email address, telephone number and other contact information.
• Financial data such as payment related information and bank account details.
• Your resume or CV, cover letter, previous and/or relevant work experience or other experience, education, transcripts, or other information you provide to us in support of an application and/or the application and recruitment process.
• Information from interviews and phone-screenings you may have, if any.
• Details of the type of employment you are or may be looking for, current and/or desired salary and other terms relating to compensation and benefits packages, willingness to relocate, or other job preferences.
• Details of how you heard about the position you are applying for.
• Any sensitive and/or demographic information obtained during the application or recruitment process such as gender, information about your citizenship and/or nationality, medical or health information and/or your racial or ethnic origin.
• Reference information and/or information received from background checks (where applicable), including information provided by third parties.
• Information relating to any previous applications you may have made to CB recruitment and/or any previous employment history with its official partners.
• Information about your educational and professional background from publicly available sources, including online, that we believe is relevant to your application or a potential future application (e.g., your LinkedIn profile); and/or
• Information related to any assessment you may take as part of the interview screening process.

3. How we obtain this information

CBR may collect or receive your personal data in several different ways, including:

• Where you provide it to us directly, for example by corresponding with us by email, or via other direct interactions with us such as completing a form on our website or registering for and using one of our online tools.
• Publicly available sources – we may, for example, use such sources to help us keep the contact details we already hold for you accurate and up to date or for professional networking purposes, e.g. LinkedIn.

4. How we use the information we collect

Your information will be used by CBR for the purposes of carrying out its application and recruitment process which includes:

• Assessing your skills, qualifications, and interests against the career opportunities we are recruiting for.
• Verifying your information and carrying out reference checks and/or conducting background checks (where applicable) if you are offered a job.
• Communications with you about the recruitment process and/or your application(s), including, in appropriate cases, informing you of other potential career opportunities.
• Creating and/or submitting reports as required under any local laws and/or regulations, where applicable.
• Complying with applicable laws, regulations, legal processes or enforceable governmental requests; and/or
• Proactively conducting research about your educational and professional background and skills and contacting you if we think you would be suitable for a role with us.

If you are offered and accept employment with CBR, the information collected during the application and recruitment process will become part of your employment record.

5. Our legal basis for processing your information

We will only use your personal data where we are permitted to do so by applicable law. Under EU and UK data protection law, the use of personal data must be justified under one of a number of legal grounds. The principal legal grounds that justify our use of your personal data are:

• Contract performance: We collect and process your information where it is necessary to take steps, at your request, prior to potentially entering into a contract of employment.
• Legitimate interests: If we use your information to improve our application or recruitment process, we do so on the basis that it is in our legitimate interests to ensure we recruit the best possible candidates.
• Legal obligation: Where we need to use your information to comply with our legal obligations.
• Legal claims: Where your information is necessary for us to defend, prosecute or make a claim against you, us or a third party.
• Consent: Where you have consented to our use of your information in specific circumstances (you will have been presented with a consent form or facility in relation to any such use and may withdraw your consent through an unsubscribe or similar facility).

6. Who may have access to your information

Your information may be shared with our official partners, affiliates, subsidiaries, or joint ventures in the UK and in other jurisdictions, in relation to the purposes described above.

CBR may sometimes be required to disclose your information to external third parties such as local labour authorities, courts and tribunals, regulatory bodies, and/or law enforcement agencies for the purpose of complying with applicable laws and regulations, or in response to legal process.

We will also share your personal information with other third parties if we have your consent (for example, if you have given us permission to contact your referees), or to detect, prevent, or otherwise address fraud, security or technical issues, or to protect against harm to the rights, property, or safety of CBR, our users, applicants, candidates, employees, or the public or as otherwise required by law.

It is your responsibility to obtain consent from referees before providing their personal information to CBR.

CBR takes appropriate steps to protect information about you that is collected, processed, and stored as part of the application and recruitment process.

7. Our retention of your information

CBR will retain your personal data for as long as is necessary to fulfill the purpose for which this data was collected and any other permitted linked purpose (such as in the event of an unsuccessful application process, to find another potentially suitable role).

We retain this information for various reasons, including in case we face a legal challenge in respect of a recruitment decision, to consider you for other current or future jobs at CBR, and to help us better understand, analyze, and improve our recruitment processes.

If your application with CBR is successful, the relevant data you have shared with us will become part of your employee file.

In the event of an unsolicited or unsuccessful application, in order to be considered for future job vacancies, we will keep your data on file for one year. At the end of this period, we will either seek your consent to renew the period to store your personal data for an additional one-year period or delete and/or destroy your data, unless you have already withdrawn your consent to our processing of your data, in which case it will be deleted or destroyed upon your withdrawal of consent.

If you do not want us to retain your information for consideration for other roles or want us to update it, please contact marketing@cbrecruitment.com. Please note, however, that we may retain some information if required by law or as necessary to protect ourselves from legal claims.

8. Your rights in respect of your information

In accordance with applicable data protection laws, including but not limited to the General Data Protection Regulation 2016/679 (“GDPR”) and the UK General Data Protection Regulation (“UK GDPR”), as a data subject, you have a number of rights. You can:

• Access and obtain a copy of your data on request.
• Require that we change incorrect or incomplete data.
• Require that we delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing.
• Object to the processing of your data where the organization is relying on its legitimate interests as the legal ground for processing; and
• Ask that we stop processing data for a period if data is inaccurate or there is a dispute about whether or not your interests override the organization’s legitimate grounds for processing data.

If you would like to exercise any data protection right listed above or have questions regarding our privacy policy, please contact us at marketing@cbrecruitment.com.

If you are not satisfied with our use of your personal data or our response to any exercise of these rights, you have the right to complain to the relevant Supervisory Authority (data protection regulator). The supervisory authority in the UK for data protection matters is the Information Commissioner (ICO). If you think your data protection rights have been breached in any way by us, you are able to make a complaint to the ICO by contacting the helpline on 0303 123 1113.

9. Cookies and Tracking Technologies

We use cookies and similar tracking technologies on our website to provide a better and more personalized browsing experience, analyze web traffic, understand where our visitors come from, and improve our services. By accepting cookies through our website, you consent to the collection and use of your data as detailed below:

• Enhanced Experience: We use cookies to remember your preferences and settings, providing a personalized experience on our site.
• Analytics: We employ cookies and other tracking technologies to gather aggregated and anonymized information about how users interact with our website. This helps us understand user behavior, identify areas of the site that can be improved, and optimize our content and functionality.
• Advertising: We use cookies to serve you targeted advertising that is more relevant to your interests based on your online activity.
• Third-Party Services: We work with third-party service providers that may use cookies and tracking technologies for various purposes, such as analyzing web traffic and user behavior.

These third-party services include analytics tools, advertising networks, and other services that help us understand our users. While these third parties have their own privacy policies addressing how they handle your information, we do not have access to, nor control over, these cookies and other tracking technologies that these third parties may use.

You have the ability to manage your cookie preferences through your browser settings. You can block all cookies or only certain types of cookies. Please be aware that if you choose to block cookies, this may impact your experience on our website, and some services and functionalities may not work.

Your consent applies to our use of cookies and tracking technologies. You can withdraw your consent at any time by adjusting your browser settings to refuse cookies. If you want to know more about how to do this, you can find information in the 'Help' function of your browser or you can visit www.aboutcookies.org, which provides detailed information on managing cookies on popular browsers.

Changes to this Policy

We may change this policy from time to time. We will post any changes to this policy on this page. Each version of this policy is identified at the bottom of the page by its effective date.

Last updated: 20th June 2023